MURIETA
TOWNHOUSES, INC.
MINUTES
A.
Roll Call – President
Jim Moore called the meeting to order at 5:05 P.M. A quorum was established.
Board Member(s) Present: Jim Moore, Ted Ryon,
Carolyn Kuhnz, Martin Pohll, and
Evelyn Caudill
Board Member(s) Absent: Doug Knutsen and Roberta
Hargan
Tiffany
Lynch represented Kocal Management Group, Inc.
B. Confirm Posting of the Agenda – Management
reported that the agenda had been posted at least 4 days prior to the meeting
on the bulletin board outside of the RMA Administration building.
C.
Board Meeting
Minutes –
There was a motion to approve the
January 8, 2008 Board meeting minutes as submitted. (M/Ryon, S/Caudill; motion
carried).
II.
OPEN SESSION
-
Merritt Rice
(Lot 129) was present to discuss the current water intrusion issue that is
occurring in the atrium area between his unit and his neighbors. He submitted a letter to the Board at the
meeting requesting that his hardwood floor be repaired, further repairs
completed to the atrium and reimbursement for lost rental income.
Dan Poe was present at the meeting and
reviewed what repairs had been completed at the unit to correct the issue. He noted that the unit at 14862 had a bad
atrium design and landscaping in the atrium that contributed to the water
intrusion. He noted that the downspouts
drain into the soil and there was not a drain connected to divert the water
away from the atrium area. Mr. Poe also
noted that there were sleeves added to the downspout but Mr. Rice’s neighbor
removed them. Dan Poe requested that a
meeting take place between himself and some of the Board members so they could
visually see what is occurring in the atrium area. The Board asked that this item be tabled until the next meeting
so the on-site meeting can take place.
-
Carol
Lauchobon (Lot 47) noted that she would like to have her driveway, walkway and
privacy screen replaced at her unit.
She noted that the privacy screen was not connected to the unit but was
a free standing screen that had fallen in a recent storm. She noted that the walkway had
grinding/cutting completed the prior year but said that it is still uneven and
wants it replaced. President Moore
noted that he would visit her unit to look at the issues and requested that
this item be tabled to the next meeting.
The Owner also noted that she thinks excessive watering in the grass
next to her driveway may be contributing to the deterioration of the concrete. Carolyn Kuhnz, Board member, requested that
the Owner contact RMA to report this issue.
-
Steve
Rosetta (Lot 1972) inquired about the units on Fuente De Paz withdrawing from
the MTI Association and noted that the vast majority of the owners on his
street support this idea. The Board
agreed that the Association cannot incur attorney fees to research his request
but recommended that he and his neighbors consult an attorney on their own to
further pursue this issue.
IV. REVIEW
FINANCIALS
A. January
2008 Financials: Carolyn Kuhnz, Treasurer, presented an overview of the
Association’s financials as of January 31, 2008.
Operating Cash: $66,038.64
Reserve Account: $293,140.77
As of January
31, 2008, the Association was over-budget by $12,662, which is largely
attributed to the payment of the gutter-cleaning bill in January 2008. Martin Pohll asked that Management look into
reserve expenses listed on the balance sheet and report back to him on the
results.
B. Review of the Association’s Delinquency Report:
The following
motion was made, seconded and passed by a unanimous vote of the Board (M/Kunhz;
S/Caudill; motion carried)
In accordance to Civil Code 1367.1 the Board of Directors hereby authorizes and instructs the Association’s collection service to record a lien in the full amount of unpaid assessments, late charges, interest, and collection fees and costs against that property owned by the member(s) listed on the association’s delinquency report dated January 31, 2008 and who are, or become, delinquent in their assessments beyond 60 days. This authorization shall only apply to those members who have been properly noticed of their delinquent assessment and of their rights as delinquent members in accordance to Civil Code 1367.1.
The Board
further authorizes any director to sign and date any and all lien authorization
forms as may be required for those delinquent members so noted in the
attachment to these minutes (Addendum #1)
as identified by their association account number
V. COMMITTEE
REPORTS
A. Insurance
– The
Board discussed the possibility of John Brady attending their next meeting but
decided against it due to the lack of attendance by homeowners at the monthly
meetings. Instead, Evelyn Caudill will
contact John Brady Insurance and request that he develop an overview of the
Association’s insurance policy, which could be included in the next Association
newsletter.
B. Reserves
1. 2008 Reserve Candidates-
ROOF
REPLACEMENTS: Dan Poe presented a spreadsheet
to the Board, which outlined the replacement cost for various buildings.
There was a motion to approve
the following roofs for replacement, with the replacement contract added as an
addendum to the 2007 roof replacement contract with Advanced Roof Designs:
Tile Roof Replacements at:
6924–6928
Carreta Lane: $50,978.00
6934-6938
Carreta Lane: $47,041.00
6946-6948
Carreta Lane: $41,558.00
14842-14848
Lago Drive: $76,595.00
15008-15014
Lago Drive: $43,959.00
Flat roof replacements at:
7030 Colina Lane: $3,284.00
15016 Lago Drive: $3,284.00
Installation of new drain on
single-ply roof (estimated cost)
7026 Colina Lane: $1,500.00
(M/Pohll; S/Kuhnz, motion carried unanimously)
Dan Poe will obtain and provide management
with a detailed cost breakdown of the plywood sheathing costs for the tile roof
replacements so that Management may notify the owners of any costs, which will
be their responsibility.
DECKS: The Board reviewed the inspection report
from Clark Construction, in which he identified which decks had been upgraded
from a “4” to a “5” and the priority list for the remaining “4” decks. There was a motion to approve the deck
replacement contracts submitted by Clark Construction to replace the following
redwood decks with Timbertech:
Lot 17 7022 Colina Lane 190 s.f. $5,558
Lot 29 15052 Lago Drive 155 s.f. $4,534
Lot 36 15038 Lago Drive 40 s.f. $1,170
Lot
66 6960
Carreta Lane 156 s.f. $4,563
Lot
71 6948
Carreta Lane 343 s.f. $10,033
Lot
111 6953 Lindero Lane 378 s.f. $11,057
Lot
888 6840 Domingo Drive 91 s.f. $2,662
Lot
2001 6441 Chesbro Circle 545 s.f. $15,941
Lot
2003 6443 Chesbro Circle 601 s.f. $17,580
(M/Pohll;
S/Kuhnz; motion carried unanimously)
2. Maintenance Cost Spreadsheet: Martin Pohll reviewed the spreadsheet he had
prepared for possible future planning with regards to the reduction of
maintenance obligations for MTI. The
Board discussed the possibility of reappointing a CC&R Revision committee
to discuss the possible ways to reduce the monthly assessments. The Board will develop a flyer to be
distributed to the membership soliciting homeowner participation in a possible
town hall meeting to discuss this further.
C. Architectural Review Committee
1. 14912
Trinidad (Lot 653): There was a motion to approve the
architectural application submitted to and approved by RMA for the installation
of a propane cylinder and screening with the condition that MTI will not assume
any liability or future maintenance for any of the components which are a
result of the installation. (M/Kuhnz;
S/Caudill; motion carried)
D. Maintenance - NONE
VI. CORRESPONDENCE
–
A. 6929 Lindero Lane (Lot 104 – Email RE: leak)
- The Board reviewed the email from
the Owner in which he stated that the Association should be responsible to
correct a leak that is originating from his sliding door threshold. Dan Poe noted that the leak was due to the
weep holes in the doorframe being sealed.
Management reported that she had researched all work order for this unit
since January 2005 and there had been no repairs to the area near the doorframe
nor was the deck sealed as the Owner stated.
The Board agreed that the repairs needed to correct the leak were the
Owners responsibility.
B. 6824 Domingo Drive (Lot 898- RE: deck &
skylight) The Board reviewed the
letter from the Owner and discussed the skylight leak with Dan Poe, who was
present at the meeting. Mr. Poe
reported that he and Advanced Roof Design had been to the unit on multiple
occasions and determined that the leak was coming from a crack in the seal
between the frame and skylight glass and was not roof related. Advanced Roof Design has submitted a cost of
$728.00 to replace the skylight.
Management will notify the Owner that MTI will not conduct further
repairs since it is not roof related and provide the Owners the skylight
replacement cost received from Advanced Roof Design.
The Owner also noted in the letter that she
felt that the Association should be responsible for any labor costs incurred to
replace the failing Trex deck. The
Board discussed the possibility that the deck may not be original construction
and asked that Management and Evelyn Caudill review the Association records to
see if they provide any information about the deck.
C. 6527 Chesbro Circle (Lot 2021 – RE: deck) The Board reviewed the letter from the Owner
regarding their deck. The Board agreed
to have Dan Poe inspect the deck, both old and new sections, to determine if
the old section should be repaired or replaced and whether the new section,
built by the Owners contractor, was built in accordance with the MTI deck
replacement specifications. The Board
asked that Management send a letter to the Owner seeking his agreement to have
Dan Poe conduct the independent inspection of the deck.
VII. UNFINISHED BUSINESS
A. Roof
Repairs/Replacements - Update
1.
15012 Lago Drive – (Lots 48 – RE: roof damage / proposal) This item was
addressed during the Reserve Committee report.
2.
7030
Colina Lane (flat roof replacement proposal) – This item was addressed during the Reserve
Committee report.
3.
Roof Leak Spreadsheet – The Board reviewed
the spreadsheet prepared by Dan Poe, which outlined the recent leak history and
work orders he had received. There was
no Board action necessary on this item.
VIII.
NEW BUSINESS
A. Clark Construction – Inspection/Proposals
1.
2008 Deck Inspections - This item was
addressed during the Reserve Committee report.
2. Deck Replacement Proposals - This item was
addressed during the Reserve Committee report.
B. Draft
Maintenance Matrix
The Board reviewed
the draft maintenance matrix and made some revisions. Management will revise
the draft and include it on the next agenda for approval by the Board.
C. 2008
Reserve Study Proposal (Browning Reserve Group) The Board tabled
approval of this proposal since they had questions regarding why this study
included a site visit if third party contractors did property inspections last
year. Management will
contact Bob Browning to discuss the Board’s concerns.
The next meeting is scheduled for
TUESDAY, March 11, 2008 at 5:00 P.M. in the RMA building.
IX. ADJOURNMENT
The meeting was
adjourned at 7:20 P.M. to Executive Session to approve executive session
minutes and to discuss the contract with the Association’s legal counsel. The Executive Session adjourned at 7:25 P.M.
***************************************************************************
These minutes
are unofficial until signed by the Board.
Respectfully
submitted by:
_____________________________
____________________________
Board Secretary Date
NOTICE
Copies of minutes are available upon written request from
Kocal Management Group. Please include
a self-addressed, stamped envelope for mailing. There may be a fee charged for handling.